Recording Requirements

The following items are required when recording a document:

  • Name of person who prepared document (IC 36-2-11-15)
  • Document requires a 2" margin at the top & bottom of the first & last page, 1/2" margin for each side, & 1/2" margins at the top & bottom of additional pages (IC 36-2-11-16.5)
  • Notary documents require county of residence, seal, commission expiration date, commission number, and printed name under signature (IC 33-42-2-29)
  • Must have at least 10 point font (ID 32-2-11-16.5)
  • Names must be printed below all signatures. The name of each person executing document must match identically in body of document (IC 36-2-11-16)
  • Affirmation statement required on all documents notarized in Indiana (IC 36-2-11-15)
    • "I affirm, under the penalties of perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law" 
    • Person making affirmation statement shall print their name below the statement.
  • Grantees physical address is required on all conveyances of real property (IC 32-21-2-3)
  • Auditor endorsement required on real estate transfers (IC 36-2-11-14)